Use of Library Meeting Facilities and Equipment

The Glencoe Public Library has pleasant and inviting meeting room facilities which are available during regular hours of operation, for use upon written application by a Glencoe Resident, and subject to the following conditions:

1. Community groups or organizations which render a direct service to the residents of Glencoe may use the Hammond meeting room without charge on a first-come, reserved basis for meetings of an educational, civic, cultural, or literary nature. Although there is no rental fee assessed for such groups, an application form must be completed and accepted by the Library.
2. Other groups or organizations may use the meeting room facilities upon acceptance of application by the Glencoe Public Library, and upon payment of the $20 rental fee as noted on the application form.
3. Requests for use of the meeting room facilities must be submitted in writing at the Circulation Desk and filed with the Executive Director in advance of the date and time requested. Applications are considered on a first -come basis, and reservations will not be accepted beyond a period of six months. 
4. The Library can provide large-screen video projection, an overhead projector and/or a slide projector if the organization so requests at the time of application. The user of Library equipment agrees to be responsible for loss or damage and agrees to reimburse the Library for any expense incurred through misuse or if loss or damage result.
5. The responsibility of observing all Library regulations, paying for the incurred charges and for any damages which may occur, is assumed by the person or persons who sign the application for use of the Hammond Room. Groups using the facilities are requested to clean up afterwards and leave the facilities in reasonably good order.
6. The Hammond Room is not available for private parties. 
7. Groups using the Hammond Room may not charge any admission fee, except that community groups and service organizations may charge their customary dues associated with meeting attendance or other fees designed to cover costs of programs planned by and for organization members. 
8. The use of the Hammond Room for commercial purposes is not allowed. 
9. Light refreshments may served. Alcoholic beverages are prohibited. 
10. All Village ordinances and Library regulations must be strictly observed.  If there is any question regarding security, the Glencoe Public Safety Department will be consulted.
11. By granting permission to an individual or group to use the Hammond Room facilities, no inference can be made that the Library subscribes to or endorses the views or opinions of such individual or group. 
12. The Library Board reserves the right to cancel permission to use the Hammond room at anytime there is non-compliance with the Library's policies. 
13. The Library is not responsible for equipment, supplies, materials or any personal possessions owned by those sponsoring or attending the meeting or program. 
14. Any individual or group using the Hammond Room shall indemnify and hold harmless the Glencoe Public Library and its Board of Trustees and the Village of Glencoe and its officials for any and all liability which may arise from the use of the premises. 
15. Any individual or group using the Hammond Room shall be responsible for ensuring full access to the program or event for any disabled persons requiring special assistance.
16. Any individual or group using the Hammond room must acknowledge the above policies by signing the application as specified.

Applications for use of the Hammond Room are available at the Checkout Desk of the library.

Amended by the Glencoe Public Library Board of Trustees, July 17, 1996, September 17, 1997