MINUTES OF THE REGULAR MONTHLY MEETING OF THE GLENCOE PUBLIC LIBRARY BOARD OF TRUSTEES, WEDNESDAY, JUNE 20, 2007 IN THE HAMMOND ROOM OF THE LIBRARY
APPROVED MINUTES
Call to Order: President Shoolin called the meeting to order at
7:30pm and roll call was taken with the following trustees present: Barefield, Breakstone, Parfitt, Shoolin,
Tuohy, Weinberger, and Zager. Also present were Nancy Guenther and library
staff members Danny Burdett, Melissa Henderson, Becky Halcli, Teri Hennes, and
Executive Director Peggy Hamil.
Additions to the Agenda/Public comment: The Executive Director stated that reports for the discussions regarding carpeting and HVAC had been distributed. There was no public comment.
Approval of Minutes: Trustee Breakstone moved and Trustee Weinberger
seconded a motion
TO APPROVE THE
MINUTES OF THE MAY 16, 2007 REGULAR MEETING
AS CORRECTED.
Motion
passed by unanimous voice vote.
Treasurer’s Report: Trustee Tuohy stated that
revenue and expenditures appeared to be in proportion for the end of the first
quarter of the fiscal year. With 46% of
budgeted revenue for the year already received, he noted that the balance sheet
indicated almost $2,000,000 of assets.
Friends of the Library: President Nancy Guenther reported that officers had been elected with Marti Wick as the new Vice-President and Joyce Suchsland, the new database manager. A book sale is scheduled for next weekend, and the fall the sale scheduled for October 19 – 22.
Executive Director’s Report: Ms. Hamil began her report by referring to the written report included in the Board meeting packet. Summer Reading activities are keeping the library very busy with 137 adults, 35 young adults, and 358 children registered. Adult Services Librarian Judith Binder has resigned and there are several staffing changes under consideration in the department that will be reported at the July Library Board meeting.
Reports: Building and Grounds Committee chair Breakstone reviewed the written report included in the meeting packet and said that individual proposals would be considered as Unfinished Business. Director Hamil added that adjustments and repairs were being made to the sprinkler system.
Trustee Zager reported that no trustees had been able to attend the re-scheduled date for the May
Meeting of the Plan Commission. She will try to attend the June meeting.
Trustee Tuohy reported that the Village Technology Taskforce had focused discussion on the Village’s website as a primary means of communication with residents. Upon inquiry by Trustee Weinberger, Mr. Tuohy stated that the ability to communicate emergency information to residents is a major goal. They are also concerned that if the state votes to de-regulate the cable TV industry, certain benefits to village agencies as provided under the current contract with Comcast may no longer be available.
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Communications: Letters were reviewed and Trustee Barefield expressed her pleasure in reading all three and complimented the Executive Director on her letter to donor Flanagin.
Unfinished Business: Building and Grounds Chair Breakstone explained the proposal to build up the window wells to prevent flooding during heavy rainfall as the final planned effort to waterproof the building. Trustee Weinberger proposed and Trustee Barefield seconded a motion
TO ACCEPT THE MARTINEZ LANDSCAPING PROPOSAL TO BUILD WINDOW WELLS FOR A
TOTAL COST OF $2,745.90.
Motion passed by unanimous roll call vote. Voting affirmatively: Barefield, Breakstone, Parfitt Shoolin, Tuohy,Weinberger and Zager.
Chair Breakstone continued with a review of the report on the carpeting project and samples of the two selected carpets were shown to trustees. Trustees agreed that the plan to re-set and stabilize the bluestone at the library entrance should be implemented. Following discussion, Trustee Weinberger proposed and Trustee Breakstone seconded a motion
TO ISSUE A PUBLIC BID FOR CARPET AS SPECIFIED IN THE CARPET PROJECT
MEMO DATED JUNE 20, 2007.
Motion passed by unanimous voice vote.
Ms. Breakstone also reviewed the bid process for a new HVAC package unit and referred to the summary report distributed at the meeting. There was brief discussion noting the clear difference between the two bids received. Trustee Breakstone moved and Trustee Barefield seconded a motion
TO ACCEPT THE HVAC PROPOSAL FROM NORTHERN WEATHERMAKERS IN THE AMOUNT
OF $33,881.
Motion passed by unanimous roll call vote. Voting affirmatively: Barefield, Breakstone, Parfitt Shoolin, Tuohy, Weinberger and Zager.
Director Hamil highlighted the already-accomplished objectives in this year’s Performance Plan and answered several questions. Trustee Weinberger stated that he would prefer that all “Food for Fines” projects be directed toward people rather than animals.
New Business: Trustees discussed the statutory requirement that the minutes of executive sessions be made public whenever possible and noted that all such sessions had been focused on personnel discussions. Trustee Weinberger moved and Trustee Parfitt seconded a motion
TO KEEP THE MINUTES OF EXECUTIVE SESSIONS CLOSED IN ACCORDANCE WITH
LEGAL STATUTE.
Motion passed by unanimous voice vote.
There was agreement that there is no pressing business to require a Library Board meeting in August except for the carpet proposals, which could be considered in a special meeting. Trustee Barefield moved and Trustee Parfitt seconded a motion
TO CANCEL THE AUGUST 15, 2007 LIBRARY BOARD REGULAR MEETING AND TO TRY TO SCHEDULE A SPECIAL MEETING TO AWARD THE CARPET BID ON THAT DATE.
Motion passed by unanimous voice vote. The Executive Director will publish and post all necessary public announcements regarding the change in meeting dates.
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There being no further business to discuss, President Shoolin adjourned the meeting at 8:50pm.
Peggy Hamil
Meeting
Secretary